Vendor & Contractor Inspection System
A mobile-enabled inspection platform for vendors and contractors, combining structured checklists, photo evidence, and follow-up tracking.
In active useVendor managementField inspection
Context
Vendors and contractors regularly operate on-site, requiring structured inspections to maintain safety and quality standards.
Scope
Inspection forms, photo uploads, scoring, follow-up actions, and reporting for vendor compliance.
Users
Inspectors, HSE/safety teams, and vendor management stakeholders.
Challenges
- Inspections were previously done on paper or generic tools, making it hard to consolidate findings over time.
- Photo evidence and notes were stored separately from inspection records.
- No consistent way to track whether corrective actions had been completed and verified.
Solution
PT. Pionir Inovasi Digital developed a dedicated inspection system optimized for field usage and follow-through.
- Configurable checklists per vendor type or activity.
- Photo and attachment support directly linked to inspection items.
- Scoring and risk indicators for quick assessment of vendor compliance.
- Follow-up tracking with statuses and due dates to ensure closure of findings.
Impact
Inspection workflow
Streamlined
Inspectors can complete and submit detailed inspections from the field.
Evidence handling
Centralized
Photos and notes are stored together with inspection records.
Vendor visibility
More transparent
Trends in vendor performance and compliance can be reviewed over time.
Technology
Platform
- Node.js / Express.js backend
- PostgreSQL for structured inspection data
- Object storage for photos and attachments
Experience
- Mobile-first web and/or Flutter apps
- Role-based permissions for inspectors & reviewers
- Deployed securely with SSL and reverse proxy